TRUSTED BY GYM COACHES

Run your coaching community
without the busywork

MentorBot brings analytics, AI Q&A, check-ins and challenges into your Discord — so you can spend less time managing and more time coaching.

No credit card required · Cancel anytime

S

M

J

E

🤖

AI answered a question

instantly in #q-and-a

🎤

Call summary ready

Monday coaching call

🏆

Step Challenge

24 entries this week

⚡

Sarah leveled up!

Level 24 · 12,450 XP

📢

Announcement posted

sent to #announcements

# general

M

MentorBot APP

🏆 Goal Achieved!
Jordan crushed their goal — keep pushing!

S

Sarah M.

Let’s gooo 🔥

MentorBot · Overview Live

Messages

770 +8%

Active

218

Engagement

87/100

Messages over time

Top members

🥇 Sarah M.12,450 XP

🥈 Mike T.9,800 XP

🥉 Jordan7,650 XP

Engagement score

Activity

73

Reach

31

Momentum

58

Consistency

90

Live demo

See MentorBot in action

Run commands inside Discord, or open the Dashboard to control everything — post announcements, launch challenges & more, live.

+ Message #general

Overview

Your community at a glance.

Active members

218 +12

Messages / week

3,847 +8%

Engagement

87/100

XP awarded

14.2k

Daily activity

Top members

🥇 Sarah M.12,450 XP

🥈 Mike T.9,800 XP

🥉 Jordan7,650 XP

New announcement

Compose a message and post it straight to a Discord channel.

Channel Message

Dashboard → MentorBot → Discord

Create a challenge

Launch a weekly challenge to your community.

Title Type Deadline

Dashboard → MentorBot → #challenges

Outreach campaign

Send a check-in DM to a group of members.

Target role Message

Dashboard → MentorBot → Member DMs

AI Config

Teach the bot about your gym — it answers members 24/7.

Gym name Coaches Knowledge base

Billing

Manage your subscription.

Pro$80 / month

Active

Next payment: 1 July 2026
Includes AI Q&A, voice summaries & custom persona.

This is an interactive preview. The real bot runs live in your own Discord server.

Features

One bot. Every tool your community needs.

Built for fitness coaches running communities on Discord.

Engagement Analytics

Daily activity, top members, and message trends. Know who's active and who's drifting before they quit.

AI Q&A Assistant

Upload your FAQ, pricing, and programme info. Members ask — the bot answers 24/7, in your voice.

Voice Call Summaries

Record your group coaching calls. AI transcribes and summarises every session so nothing gets lost.

Challenges & Goals

Weekly challenges, member goal tracking, and public shoutouts that drive accountability and retention.

Outreach Campaigns

Proactive DM campaigns to re-engage at-risk members before they go quiet and cancel.

XP & Gamification

Points, levels, and leaderboards. Make showing up feel rewarding — and keep members coming back.

FAQ

Common questions

Everything you need to know before getting started.

MentorBot is an all-in-one Discord bot and web dashboard for fitness coaches. It handles engagement analytics, AI Q&A, voice-call summaries, challenges, XP and member outreach — so you can spend less time managing and more time coaching.

Click “Start free trial,” sign in with Discord, pick a plan, and invite the bot to your server. Setup takes a couple of minutes and your first 14 days are free.

Yes — MentorBot runs inside your own Discord community. If you don’t have one yet, creating a server is free and takes about a minute.

Every plan starts with a 14-day free trial, and no credit card is required to begin. You only pay once the trial ends.

Absolutely. You can cancel or change your plan at any time from the Billing tab — no contracts and no lock-in.

Yes. Switch between Starter, Pro and Scale whenever you like; changes take effect on your next billing cycle.

Never. MentorBot is a simple flat monthly subscription. Whatever you charge your members is 100% yours.

Yes — set your gym name, coach persona, knowledge base and logo so both the bot and dashboard feel like an extension of your brand.

Features

Every feature, in plain English

No vague promises. Here's exactly what MentorBot does and how it helps your gym community.

Analytics & Insights

Engagement Analytics

A live dashboard showing exactly how active your server is — broken down by day, channel, and member. Know at a glance whether engagement is growing or stalling.

Hourly and daily message volume charts so you can see peak activity times
Per-channel breakdown to see which topics your members care about most
7-day, 30-day, and 90-day views with exportable CSV data
Hero engagement score — a single number that tracks server health over time

Top Member Leaderboard

Identifies your most active and engaged members by message contribution. Useful for spotting champions, rewarding loyalty, or catching who's gone quiet.

Top 10 most active members ranked by message count over any time window
Filter by channel to see who leads conversations in specific areas
Spot disengaged members before they cancel their membership

AI Tools

AI Q&A Assistant

Members mention the bot in any channel and it answers their question using your knowledge base — your FAQ, pricing, programme info, and coaching guidelines. Available 24/7, always consistent.

Paste your FAQ, pricing, and programme documents directly into the dashboard
Bot responds in your coaching voice — set the tone and persona in AI Config
If a question isn't in the knowledge base, it tells the member to ask you directly
Reduces repetitive questions so you're not answering the same thing 20 times

Voice Call Recording & AI Summaries

The bot joins your voice coaching calls, records audio, and automatically produces a full transcript and structured summary. Never lose what was covered in a session.

Use /join to start recording any voice channel — /leave to stop
AI generates a structured summary: topics covered, key advice, action items
Full transcript saved and searchable in the Call Log dashboard
Members who missed the call can catch up instantly without asking you to repeat yourself
AI topic suggestions based on recent calls so you never run out of content ideas

Community & Retention

Weekly Challenges

Set a new fitness or lifestyle challenge every week and watch members compete, submit results, and motivate each other. Challenges are the single best retention driver in a coaching community.

Create challenges with a title, description, and submission type (number, yes/no, or image)
Members submit entries with /submit directly in Discord
Leaderboard auto-updates as submissions come in
Declare a winner and post a public celebration to your wins channel
Schedule challenges weeks in advance from the dashboard

Member Goal Tracking

Members set a personal fitness goal with /setgoal and track their own progress. When they hit it, they use /goalcomplete and the bot posts a public shoutout to your wins channel automatically.

Each member stores one active goal at a time — visible to coaches via the dashboard
Goal completion triggers a personalised celebration embed in the wins channel
Coaches can view all active member goals in one place
Creates a culture of public accountability without extra admin work

XP & Gamification

Members earn XP points for every message they send in eligible channels. Points accumulate into levels, and each level milestone awards a Discord role automatically. Makes staying active feel like progression.

Configurable XP per message, with eligible channels set by admins
Level thresholds unlock named Discord roles (5, 10, 20, 40, 60, 80, 100, 125, 150, 175, 200)
Daily leaderboard post to a chosen channel keeps competition alive
Admins can award or deduct XP manually from the dashboard
Exclude specific roles (e.g. bots, trial members) from earning XP

Community Polls & Call Ratings

Post community polls to any channel, and collect structured feedback after every coaching call. Know what your members think — and what to do more of.

Create multi-option polls with a deadline, scheduled from the dashboard
Post-call feedback ratings automatically collected after each recorded session
View poll results and call satisfaction scores in the dashboard
Identifies which topics resonate most with your community

Outreach & Communication

Outreach & DM Campaigns

Send a personalised direct message to all members holding a specific role. Use it to re-engage members who've gone quiet, notify a specific cohort, or run a targeted check-in campaign.

Target by Discord role — send to everyone on a specific programme
Schedule campaigns to run at a specific day and time
Track opens, replies, and conversation threads from the dashboard
Reply to member responses directly from the dashboard without leaving
Mark threads as complete to keep your outreach queue clean

Announcements & Scheduled Messages

Write announcements from the dashboard and schedule them to post automatically at a specific time. Ping a role, post to any channel — all without touching Discord.

Schedule any message to any channel at any time from the dashboard
Optionally ping a specific Discord role with the announcement
Recurring weekly messages to keep members on track (e.g. check-in reminders)
View all upcoming scheduled messages and edit before they go out

Server Management

Support Ticket System

Members can open a private support ticket with one click. A dedicated channel is created for each ticket so conversations stay organised and nothing gets buried in public channels.

Members open tickets via a pinned panel — no commands to remember
Each ticket creates a private channel only visible to the member and admins
Anonymous Q&A panel for members who prefer to ask without showing their name
Close and archive tickets from within Discord with /closeticket

Social Feed Notifications

Automatically post to a Discord channel whenever you publish a new YouTube video or Instagram post. Keep your community in the loop without manually cross-posting.

Watch multiple YouTube channels and post new videos automatically
Instagram post notifications via IFTTT webhook — setup guide included
All notifications go to a single designated channel in your server
Post manually from the dashboard with /postsocial for immediate sharing

Pricing

Simple, transparent pricing

Start free for 14 days. No setup fees, no contracts.

Starter

$30/mo

per server, billed monthly

Everything you need to run an active, engaged community.

Live engagement analytics dashboard
XP, levels & member leaderboards
Weekly challenges & community polls
Member goal tracking with public shoutouts
Support tickets & anonymous Q&A
YouTube / Instagram post alerts

Get started →

Most popular

Pro

$80/mo

per server, billed monthly

AI & voice tools that save you hours every week.

Everything in Starter
AI Q&A assistant — answers members 24/7
Voice call recording & AI summaries
Custom AI coach persona & knowledge base
Scheduled announcements
Call ratings & topic suggestions

Start free trial →

Scale

$199/mo

per server, billed monthly

Full automation for established gyms & large communities.

Everything in Pro
Outreach & check-in DM campaigns
Recurring scheduled messages
Priority support
Unlimited members
Early access to new features

Get started →

Overview

Live Export CSV

–

/ 100

Client engagement score

Bot UI

–

Composite of message volume, member reach, momentum and consistency.

–messages

–active members

–prev. period

Messages

–

Per hour

–

Active channels

–

Peak hour · AEST

–

Messages over time

Top channels

Busiest hours · AEST

Improvement Insights

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Queue & history

XP-eligible channels

Members earn 1 XP per message (60 s cooldown) only in toggled-on channels.

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💬 Sending messages

Every message sent in an eligible channel earns 5 XP. Only one message per channel counts every 60 seconds — extra messages in the same window are ignored. Bot messages never earn XP.

📢 Eligible channels

XP is only awarded in channels enabled by an admin in XP Settings → Eligible Channels. Messages in other channels don't count.

🚫 Excluded roles

Members holding a role marked as excluded in XP Settings → Excluded Roles never earn XP, regardless of channel.

Level milestones

Each level unlocks a Discord role with the same name. You hold exactly one level role at a time — the previous one is removed when you level up.

Level	XP required	Role
5	100	`5`
10	500	`10`
20	1,200	`20`
40	2,500	`40`
60	5,000	`60`
80	9,000	`80`
100	15,000	`100`
125	22,500	`125`
150	30,000	`150`
175	40,000	`175`
200	50,000	`200`